Enterprise Agreement True-Up Advisory

Get your annual true-up reporting requirements calculated by a specialist and mitigate risk and optimise your licence usage at the same time.

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Quick Facts

Service Overview:
A software licence reconciliation and optimisation along with a complete analysis of your Microsoft licensing requirements and preparation of a bill-of-materials documenting any applicable licence true-up requirements.

Deliverables:

  • Enterprise Agreement True-Up Bill-of-Materials
  • Effective Licence Position (ELP) Report
  • Data Insights Workbooks (Server, Endpoint & User)
Request a sample copy of the ELP Report

Microsoft Enterprise Agreement True-Up Advisory

Software licence terms can be extremely complex and most organisations do not have the in-house expertise to accurately determine the Microsoft products and associated licence quantities that should be included in the annual Enterprise Agreement True-Up reporting. We are experts in Microsoft software licensing, have completed software licence reconciliations for hundreds of organisations and as we do not sell software licences we are uniquely positioned to provide truly independent and impartial advice.

Service Description

The “True-Up” is an annual reporting requirement for all organisations with a Microsoft Enterprise Agreement Enrolment (Enterprise Enrolment and/or Server & Cloud Enrolment).

The annual true-up order should be placed between 60-30 days prior to the annual anniversary date of the enrolment.

Completing a true-up can be a complex process as to be completed accurately an organisation must have a complete inventory of its hardware and software usage and the knowledge of how to apply the relevant software licence terms that hardware and software usage. Most organisations do not have the in-house knowledge and expertise to accurately calculate licence true-up requirements and with many organisations running Microsoft  

Through our Microsoft Enterprise Agreement True-Up Advisory Service we gather a complete inventory of your software deployments and usage, conduct a complete analysis of your software licence entitlements, identify the effective licence position of your Microsoft software on a product-by-product basis and prepare a bill-of-materials which details all Microsoft products that require true-up and the associated licence quantities that need to be reported.

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Complete & Accurate Reporting

Peace of mind that your annual true-up reporting is complete and accurate.

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Minimise Effort & Resources

Minimise the time, effort and resources required to analyse and identify true-up requirements.

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Optimisation Licence Usage

Ensure your licences are optimally assigned across your on-premises, cloud and hybrid IT environments.

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Proactively Mitigate Compliance Risk

Identify and mitigate compliance risks and gain a greater understanding of the licence terms that apply to your software usage.
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Eliminate Unnecessary Costs

Identify and eliminate spending on software licences you don’t require.

Deliverables

True-Up Bill-of-Materials
Included as a “True-Up Bill-of-Materials” section in the Effective Licence Position (ELP) Report deliverable, the bill-of-materials is a documented list of the Microsoft products and the associated licence quantities that need to be reported in your annual true-up order.
Effective Licence Position (ELP) Report

Our comprehensive Effective Licence Position (ELP) Report details;

  • The current state effective licence position of your Microsoft software environment, including identification of your effective licence entitlements (current and historic), licence allocations, licence usage, licence requirements and any licence excesses and/or deficiencies which exist.
  • Options (where multiple options are available) for addressing any licence deficiencies which have been identified through the acquisition of software licences.
  • Options (where options are available) for addressing any licence deficiencies which have been identified through means other than acquiring licences, such as software removal, software re-configuration, server consolidation and/or server architecture changes for example.
Interactive Data Workbooks

Our interactive “Data Insights Workbooks” provide single-pane-of-glass views of your IT estate.

Each workbook contains a comprehensive set of the data (key hardware and software data) that has been collected from your IT environment along with additional insights and information that can also be useful for IT projects outside of Microsoft licensing.

As an example, the Server Insights Data Workbook provides Support Status information (version supported or not supported for example) on a server-by-server basis for all Window Server deployments which can be useful when assessing cyber-security vulnerabilities.

3 data workbooks are provided;

  • Server Insights Data Workbook
  • Endpoint Insights Data Workbook
  • User Insights Data Workbook

Request a sample copy of our Effective Licence Position (ELP) Report

Sample ELP Report

Request a Copy: Our comprehensive Effective Licence Position (ELP) report is included as a deliverable report in each of our core Microsoft licensing service offerings;

  1. Software Licence Reconciliation & Optimisation
  2. Enterprise Agreement True-Up Advisory
  3. Enterprise Agreement Renewal Advisory

Get in touch with us today...

1300 557 916