Enterprise Agreement Renewal Advisory
Maximise the Value of Your Next Enterprise Agreement Renewal
Enterprise Agreement renewals represent one of the most significant Microsoft licensing events an organisation undertakes. Occurring only once every three years, they provide an opportunity to reassess licensing requirements, optimise costs and align Microsoft investments with future business objectives and technology strategies.
Discover SAM's Enterprise Agreement Renewal Advisory service helps organisations make informed renewal decisions by combining a detailed understanding of their current licensing position with strategic modelling of future requirements. The result is a renewal strategy that supports business goals, reduces unnecessary expenditure and provides confidence in long-term licensing decisions.
Key Outcomes
This service helps organisations to:
- Align Microsoft licensing investments with business objectives and technology roadmaps.
- Identify opportunities to optimise Enterprise Agreement licensing costs.
- Evaluate renewal options and future licensing strategies.
- Prepare for cloud adoption and licensing transition pathways.
- Reduce contractual, commercial and licensing risks.
- Support executive and board-level decision making.
- Negotiate renewals from a position of knowledge and confidence.
- Gain a better understanding of the licensing options, contractual considerations and licensing strategies available during the renewal process.
Service Description
Service Overview
Enterprise Agreement renewals provide an opportunity to reassess how Microsoft products and services are licensed across your organisation. Decisions made during the renewal process can have significant commercial implications and influence licensing flexibility, technology adoption and software expenditure for years to come.
As Microsoft's licensing portfolio continues to evolve, organisations must navigate an increasingly complex mix of on-premises, cloud and hybrid licensing models while considering future business requirements, cloud migration plans, Software Assurance requirements and emerging technologies.
Through our Enterprise Agreement Renewal Advisory service, Discover SAM combines the findings of your Effective Licence Position (ELP) assessment with detailed renewal modelling and strategic licence optimisation analysis. The result is a tailored renewal strategy designed to align licensing investments with both current operational requirements and future technology objectives.
Align Licensing with your Technology Roadmap
Ensure renewal decisions support future business objectives, cloud adoption plans and long-term technology strategies.
Navigate Complex Licensing Options
Receive expert guidance through Microsoft's evolving licensing programs, cloud services and hybrid licensing models.
Reduce Commercial and Compliance Risk
Make renewal decisions based on accurate licensing information and a thorough understanding of Microsoft's licence terms.
Support Executive and Board-Level Decisions
Provide stakeholders with detailed analysis, renewal options and supporting information to enable informed decision making.
Reduce Internal Time and Effort
Leverage specialist expertise to minimise the resources required to analyse licensing options and prepare renewal recommendations.
Optimise Licensing Expenditure
Identify opportunities to right-size licensing investments and eliminate unnecessary costs before entering a new agreement term.
Deliverable Reports
Effective Licence Position (ELP) Report
The Effective Licence Position (ELP) Report provides a detailed assessment of your current Microsoft licensing position and forms the foundation for effective Enterprise Agreement renewal planning. By identifying licence excesses, deficiencies, compliance risks and optimisation opportunities, the report establishes the baseline information required to accurately model future licensing requirements, evaluate renewal options and develop an informed renewal strategy.
It includes:
Licences Excesses & Deficiencies
A detailed analysis of licence entitlements, software deployments, licensing requirements and resulting licence excesses or deficiencies.
Remediation Options Through Licence Acquisition
Recommendations for addressing identified licence deficiencies through additional licensing where required.
Remediation Options Without Additional Licence Spend
Opportunities to improve compliance and optimise licensing through software removal, licence reallocation, workload consolidation or architectural changes.
Microsoft Enterprise Agreement Renewal Advisory Report
The Enterprise Agreement Renewal Advisory Report provides detailed renewal modelling and strategic licensing options designed to support future business objectives, technology roadmaps and Microsoft licensing requirements. The report provides a structured framework for evaluating licensing options, understanding the implications of different renewal strategies and making informed Enterprise Agreement renewal decisions.
It includes:
Renewal Modelling and Licensing Options
Modelling of Enterprise Agreement renewal scenarios, including licence types, product selections, licence quantities, Software Assurance requirements and associated costs. Renewal options are developed with consideration of current licensing position, future requirements, technology roadmap and commercial objectives.
Enterprise Agreement and CSP Evaluation
Where applicable, comparison of Enterprise Agreement and Cloud Solution Provider (CSP) licensing options, including licensing models, contractual considerations, commercial impacts and transition pathways.
Licensing Optimisation Opportunities
Identification of product-specific optimisation opportunities that may reduce renewal costs, simplify licensing management or better align licensing investments with organisational requirements.
Technology Roadmap Alignment
Consideration of planned technology initiatives, cloud adoption strategies, infrastructure changes and future business requirements that may influence renewal decisions.
Renewal Assumptions, Decisions and Considerations
Documentation of key stakeholder requirements, renewal assumptions, commercial considerations and decisions made throughout the engagement that influence the recommended renewal approach.
Enterprise Agreement Renewal Client Testimonial
“With a Microsoft Enterprise agreement up for renewal at the end of June 2020 we turned to Discover SAM to help us prepare. The work they did for us was a great help and the guidance they provided to navigate the minefield that is Microsoft licencing was a huge advantage.
With Microsoft’s licensing products and usage rules changing all the time, understanding how to best licence our organisation was an insurmountable task which Discover SAM took all the pain out for us.
Naturally, anxiety was high given the massive investment in Microsoft licencing over a three-year enterprise agreement term, so it was extremely important to us that we had the best knowledge to make the right selections for our council.
The work they did was outstanding to understand our existing licence consumption and the recommendations they made around the best fit licence models. All the rationale that supported our business case was excellent with recommendations presented to council directors and councillors for approval.
The work they did to help us determine the best value fit for our needs from the Microsoft 365 suite, factoring our future requirements around security and endpoint management was also extremely valuable.
The support they gave us also with negotiations with Microsoft around the interpretation of licence and software assurance entitlements rules was also amazing.
Massive thank you to Troy and the team for taking us through the process and for making it a smooth and painless one. We’ll be talking again in early 2023 for help with the next one.”