Enterprise Agreement Renewal Advisory
Make the most of the one in three year opportunity to align your licensing with your technology roadmap.
Quick Facts
Service Overview:
A software licence reconciliation and optimisation along with a documented set of tailored renewal options that are carefully architected and aligned with your technology roadmap and future state requirements.
Deliverables:
- Enterprise Agreement Renewal Advisory Report
- Effective Licence Position (ELP) Report
- Data Insights Workbooks (Server, Endpoint & User)
Microsoft Enterprise Agreement Renewal Advisory
The renewal of a Microsoft Enterprise Agreement only takes place once every three years. It is a significant opportunity for an organisation to right-size and align its licensing with its technology roadmap. We are experts in Microsoft software licensing, have completed software licence reconciliations for hundreds of organisations and as we do not sell software licences we are uniquely positioned to provide truly independent and impartial advice.
Service Description
The renewal of a Microsoft Enterprise Agreement Enrolment takes place once every three years. It is the most significant Microsoft licensing event that an organisation undertakes as it provides an opportunity for an organisation to make strategic decisions and effectively reset, right-size, optimise and align licensing purchases with its technology roadmap and business goals.
The process of architecting the renewal can be challenging due to the ever-changing list of available products, services and licence suites, the complexities of navigating evolving licence terms and the need to typically licence both on-premises and cloud environments.
Through our Microsoft Enterprise Agreement Renewal Advisory Service we model Enterprise Agreement true-up and renewal options utilising the results and findings of the Effective Licence Position (ELP) Report and with consideration of;
- Your technology roadmap (planned future state environment).
- Licence optimisation, options and cloud transition paths (where applicable).
- Software Assurance renewal requirements and considerations.
- Licensing Costs.
Alignment With Your Technology Roadmap
Make informed and strategic renewal decisions that align with your technology roadmap and future state software requirements.
Guidance Through the Licensing Maze
Get expert guidance through the myriad of licensing options available to on-premises, cloud and hybrid IT environments.
Proactive Risk Mitigation
Secure Board Approval
Gain the information you require to present to senior management and secure board-level approval.
Minimise Effort & Resources
Minimise the time, effort and resources required to plan, prepare and execute your Enterprise Agreement Renewal.
Deliverables
Enterprise Renewal Advisory Report
An Enterprise Agreement Renewal Advisory Report that details the following information;
- Licensing transition paths and options (where applicable) such as migration from perpetual per device licensing models to subscription per user licensing models.
- Enterprise Agreement true-up and renewal options (detailing a minimum of 3 options), including Software products, licence types and licence quantities.
- Costs and cost comparison.
- Considerations (such as ease of ongoing compliance management and any relevant ongoing deployment and usage implications).
Effective Licence Position (ELP) Report
Our comprehensive Effective Licence Position (ELP) Report details;
- The current state effective licence position of your Microsoft software environment, including identification of your effective licence entitlements (current and historic), licence allocations, licence usage, licence requirements and any licence excesses and/or deficiencies which exist.
- Options (where multiple options are available) for addressing any licence deficiencies which have been identified through the acquisition of software licences.
- Options (where options are available) for addressing any licence deficiencies which have been identified through means other than acquiring licences, such as software removal, software re-configuration, server consolidation and/or server architecture changes for example.
Interactive Data Workbooks
Our interactive “Data Insights Workbooks” provide single-pane-of-glass views of your IT estate.
Each workbook contains a comprehensive set of the data (key hardware and software data) that has been collected from your IT environment along with additional insights and information that can also be useful for IT projects outside of Microsoft licensing.
As an example, the Server Insights Data Workbook provides Support Status information (version supported or not supported for example) on a server-by-server basis for all Window Server deployments which can be useful when assessing cyber-security vulnerabilities.
3 data workbooks are provided;
- Server Insights Data Workbook
- Endpoint Insights Data Workbook
- User Insights Data Workbook
Testimonial
“With a Microsoft Enterprise agreement up for renewal at the end of June 2020 we turned to Discover SAM to help us prepare. The work they did for us was a great help and the guidance they provided to navigate the minefield that is Microsoft licencing was a huge advantage.
With Microsoft’s licensing products and usage rules changing all the time, understanding how to best licence our organisation was an insurmountable task which Discover SAM took all the pain out for us.
Naturally, anxiety was high given the massive investment in Microsoft licencing over a three-year enterprise agreement term, so it was extremely important to us that we had the best knowledge to make the right selections for our council.
The work they did was outstanding to understand our existing licence consumption and the recommendations they made around the best fit licence models. All the rationale that supported our business case was excellent with recommendations presented to council directors and councillors for approval.
The work they did to help us determine the best value fit for our needs from the Microsoft 365 suite, factoring our future requirements around security and endpoint management was also extremely valuable.
The support they gave us also with negotiations with Microsoft around the interpretation of licence and software assurance entitlements rules was also amazing.
Massive thank you to Troy and the team for taking us through the process and for making it a smooth and painless one. We’ll be talking again in early 2023 for help with the next one.”
Sample ELP Report
- Software Licence Reconciliation & Optimisation
- Enterprise Agreement True-Up Advisory
- Enterprise Agreement Renewal Advisory
Get in touch with us today...